Free tools for event and trade show organizers
One estimator for the questions that come up before a floor plan exists: how much space you have, how many booths it holds, what to charge, and what that floor is worth. Add your plan or just type your dimensions. No sign-up, no email, and every assumption is stated on the page.
Booth sales estimator
Add your floor plan, set the scale, and see how many 10x10 booths fit and what they would be worth at your rates. The plan never leaves your browser.
Open the tool Free calculatorBooth revenue calculator
Enter your booth mix, rates and sell-through to maximize floor revenue and see the blended rate per booth sold.
Open the tool Free calculatorBooth capacity calculator
Enter hall dimensions and booth size to estimate how many booths fit, with the aisle allowance made visible.
Open the tool Free calculatorRoom capacity calculator
Enter room dimensions, setup style and any stage or dance floor to estimate how many people fit, with every style compared side by side.
Open the tool Free calculatorPortable toilet calculator
Enter attendance, hours, alcohol, food and camping to estimate portable toilets, accessible units and handwashing stations for an outdoor event.
Open the tool Free calculatorTent size calculator
Enter guests, setup and any dance floor, stage, buffet or band to estimate the tent area you need and the common rental tent sizes that fit.
Open the tool Free calculatorEvent table calculator
Enter guests, table size and seats per table to count the tables, chairs and linens to order and the floor space they take.
Open the tool Free calculatorEvent check-in calculator
Enter attendees, the peak arrival window and your check-in method to size check-in lanes, staff and badge printers and see how long the line gets.
Open the tool Free calculatorEvent parking calculator
Enter attendance, the share arriving by car and people per car to estimate parking spaces, ADA accessible spaces, lot area and a drop-off zone.
Open the tool Free calculatorEvent volunteer calculator
Enter event hours, shift length and the volunteers each role needs on duty, or start from attendance, to get the shifts, volunteers and shift leads to recruit.
Open the tool Free calculatorEvent power calculator
Add vendor booths, food trucks, stages and lights to estimate peak load, generator size in kW and kVA, amps and 20 A circuits.
Open the tool Free calculatorEvent security staff calculator
Enter peak attendance, event risk, entry lanes and hours to estimate security guards, supervisors, shifts and staff hours.
Open the tool Free calculatorStage size calculator
Pick a band, DJ, panel, runway, dance or awards stage and enter your crowd to get stage width, depth, height and the 4 x 8 ft decks to rent.
Open the tool Free calculatorDance floor size calculator
Enter guests, crowd type and space per dancer to size a dance floor, pick a standard 3x3 or 4x4 ft panel floor and count the panels to rent.
Open the tool Free calculatorEvent food calculator
Enter guests, service style, event length and time of day to get appetizers, protein, sides, salad, bread and desserts to order, with a buffer.
Open the tool Free calculatorEvent drink calculator
Enter guests, hours, the share who drink and your beer, wine and spirits mix to get cases, bottles, soft drinks, ice, cups and bartenders.
Open the tool Free calculatorEvent waste calculator
Enter attendees, hours, food and waste streams to estimate trash and recycling volume, stations, bins, liners, container size and bin monitors.
Open the tool Free calculatorEvent staffing cost calculator
Enter event days, hours, setup and teardown, and headcount and hourly rate by role to get the total staffing cost with overtime, agency markup, meals, parking and contingency.
Open the tool Free calculatorSponsorship ROI calculator
Enter a sponsorship fee, activation costs, leads, conversion rates, deal value and impressions to get cost per lead, ROI, media value and break-even deals.
Open the tool Free calculatorFloor plan scale calculator
Pick a drawing scale such as 1/8 in = 1 ft or 1:100 to convert measurements on a venue plan to real feet and meters, find an unknown scale and size booths and aisles.
Open the tool Free calculatorEvent budget calculator
Enter attendees, event days, each cost line and a contingency, plus ticket, booth and sponsorship revenue, to get total cost, cost per attendee, net result and the break-even ticket price.
Open the tool Free calculatorSponsorship revenue calculator
Enter each sponsorship tier's price, slots, sell-through and fulfillment cost plus à la carte items to estimate gross and net sponsorship revenue, share by tier and inventory sold.
Open the tool Free calculatorHotel room block calculator
Enter attendees, exhibitor staff, the share needing a hotel, pickup history, people per room and nights to get rooms by night, a recommended block and attrition owed if pickup falls short.
Open the tool Free calculatorVendor fee calculator
Enter the costs vendors should cover, vendors by type and their expected sales to compare flat fees, a percentage of sales and flat plus percentage, with cost recovery.
Open the tool Free calculatorCost per attendee calculator
Enter budget lines, registrations, attendance rate and sponsor, booth and ticket revenue to get gross and net cost per attendee and how attendance changes it.
Open the tool Free calculatorTrade show break-even calculator
Enter fixed costs, booth price, cost per booth, sponsorship and floor size to see how many booths you must sell to break even and your profit at each sell-through.
Open the tool Free calculatorEvent ticket price calculator
Enter costs, attendance, comps, sponsor and booth revenue and ticketing fees to get your break-even ticket price, target price and break-even attendance.
Open the tool Free calculatorExhibitor pricing calculator
Set corner, peninsula and island multipliers and see the blended rate and what tiering adds over a flat price.
Open the tool Free calculatorTrade show ROI calculator
Enter booth, travel and staff costs with your leads, close rate and deal value to see exhibiting ROI, cost per lead and break-even deals.
Open the tool Free calculatorEvent ROI calculator
Enter revenue from registration, booths and sponsors against your costs to see event ROI, margin and net per attendee.
Open the tool Free calculatorRaffle winner picker
Paste names or ticket numbers and draw one or more winners on screen, with the option to remove each winner before the next draw.
Open the tool Free calculatorPrize wheel
Type your prizes and spin a wheel for booth games, door prizes and giveaways. Every slice has an equal chance.
Open the tool Free calculatorRandom team generator
Split a list of names into balanced random teams for breakouts, table groups, trivia nights and hackathons.
Open the tool Free calculatorEvent name generator
Enter a topic, place and year to get name ideas for a conference, expo, summit or festival.
Open the tool Free calculatorEvent hashtag generator
Turn your event name into short, readable hashtag options to check and claim before launch.
Open the toolStop reading about it. Build one.
Upload the floor plan you already have and place your booths on it yourself, in Map D’s editor. Free to build, no contract, and nothing to install.
- 900+
- Organizers who have run shows on Map D
- 9,000+
- Events powered since 2011
- 1.8M+
- Booths drawn to date
“I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.”