Skip to main content
Book a Demo

Event Seating Chart Software for Trade Shows

Draw round, banquet, classroom and cocktail tables to scale with their chairs, publish the room on your floor plan, and seat named attendees at round tables when your show runs matchmaking.

Book a demoBuild your floor plan free
Watch the video
900+
Organizers who have run shows on Map D
9,000+
Events powered since 2011
1.8M+
Booths drawn to date

Trusted by associations, expos and show organizers since 2011

In short

What is event seating chart software?

Event seating chart software lays out the tables and chairs in a room and, for some events, assigns people to them. Map D draws tables and chairs to scale on the same floor plan as your booths, publishes the room to your Homebase and app, and seats named attendees at matchmaking round tables.

Best for
Trade shows and conferences that need tables on the floor plan or seated matchmaking round tables
What to evaluate
  • Tables and chairs to scale
  • Published room layout
  • Matchmaking round tables
How it works

From floor plan to sold show floor in four steps

  1. 1Build the floor planUpload the layout you already have or describe it to the AI Floor Plan Assistant, then place, number and size booths with snap-to-grid.
  2. 2Set booth types and pricesCreate booth types with their prices and mark booths open, reserved or sold. AI-assisted dynamic pricing can move prices inside the limits you set.
  3. 3Publish and sellPublish the interactive map to your event site. Exhibitors pick a space, check out and get their invoice without a back-and-forth email.
  4. 4Run the showExhibitors manage profiles, staff and assets in their portal, attendees find booths on the live map, and sales reports update as you sell.
Watch· 1:15

See seating charts on a Map D floor plan

Place round tables of eight drawn to scale, add the rest of the room and a stage, change how many people a table seats, then publish the room.

Everything you need to plan the room

  • See What Fits Before You Commit

    Place tables and lounge furniture on the same to-scale floor plan as your booths and aisles. Set how many people each table seats and its chairs are drawn around it, so you can check spacing and capacity before the venue walk-through.

  • Seat Attendees at Round Tables

    When your show runs MatchMaking, round tables seat several attendees around a company's table for one time slot. Drag people onto empty chairs and mark a host, and the screen refuses a seat that would double-book someone.

  • One Map for Booths and Tables

    Tables, chairs and lounges sit on the floor plan that sells your booths, so the room you publish is the room attendees walk into. They see it on your Homebase and in your show's app.

Our event seating chart software capabilities

Built for Trade Shows and Hosted Buyer Programs

Plan dinners, lounges and meeting tables on the floor plan that sells your booths, and run round tables beside one-on-one meetings.

Sell a Round Table Like a Booth

A round booth is a round table you sell like any other booth, with up to 16 chairs drawn around it.

Import Table Assignments

For matchmaking, import a CSV of emails, table numbers and locations to assign ticket holders to tables for a day.

Seats That Respect Schedules

A round table seat is refused when the person already has a meeting, a seminar or another table at that time, or has reached their appointment limit.

More ways to plan the room

01

Tables Drawn to Scale

Choose Round, Banquet, Classroom, Cocktail, Stage or Counter tables, place them on the map and resize them with their handles. Every piece is drawn to scale, so the plan shows what really fits.

02

Seat Counts on Every Table

Set how many people a table seats and its chairs are drawn around it. Label each table, rotate it, or switch a round to a banquet without losing its size and seats.

03

Lounge and Reception Furniture

Chairs, armchairs, loveseats, sofas, coffee tables and side tables lay out receptions and lounge corners, with one cushion drawn for each seat.

04

Round Tables for Matchmaking

Create tables for a time slot with a set number of chairs, give a company its own tables, and seat attendees from the Attendees list. A seat is confirmed straight away, and a host can be marked at each table.

05

Published With Your Floor Plan

Furniture shows on your published floor plan, so attendees see the room layout on your Homebase, on your website embed and in your show's app.

Pricing

One flat price per event, never per booth

Every plan is a flat rate per event — not per booth.

Compare plans
  • Free$0one event, no cardStart free. Build one event's floor plan.
  • Starter$1,500per eventPublish an interactive floor plan and run your event.
  • Growth$2,500per eventExhibitors buy their booth directly on your floor plan — pick a space, check out, invoice sent.
  • Scale$2,750per eventEverything in Growth, plus the exhibitor portal: personnel, products and assets, self-served, with lead capture in the Map D app.
Works with the tools you already use
  • Novi
  • Salesforce
  • HubSpot
  • QuickBooks
  • Stripe
  • Authorize.Net
  • PayPal
  • WordPress
  • Zapier
See all integrations
See it on your own floor plan

Stop reading about it. Build one.

Upload the floor plan you already have and place your booths on it yourself, in Map D’s editor. Free to build, no contract, and nothing to install.

Build your floor plan freeRequest a demo
900+
Organizers who have run shows on Map D
9,000+
Events powered since 2011
1.8M+
Booths drawn to date

“I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.”

· Director, International Trade and Development @ Maine Insurance Agents Association

Related event solutions

FAQ

Your question answered

These are some of the most common questions about planning tables and seating with Map D.

Have more questions? Contact us →

What is event seating chart software?

Event seating chart software lays out the tables and chairs in a room and, for some events, assigns guests to them. Map D draws tables and chairs to scale on the same floor plan as your booths, and seats named attendees at matchmaking round tables.

Can guests look up their assigned seat?

Not as a documented feature. Attendees see the tables you drew on your published floor plan, but tables are not part of the map's place search, and assigning a dinner or wedding guest list to seats is not something Map D's help documentation describes.

Is Map D event seating chart software suitable for trade shows?

Yes. Shows that run hosted buyer meetings or round tables can seat attendees at numbered tables through MatchMaking, and the tables for dinners, lounges and sessions sit on the same floor plan as the booths.

Can I plan seating for large conferences and networking events?

Yes. Every table and chair is drawn to scale, so you can see what fits each room before you commit. For conferences that run matchmaking, round tables seat attendees one time slot at a time, with a set number of chairs at each table.

Does Map D support table-based and seat-based layouts?

Yes. Tables come as Round, Banquet, Classroom, Cocktail, Stage and Counter, and each one draws its chairs around it from the seat count you set. Chairs, armchairs, loveseats and sofas cover lounge corners.

Can guests see the room layout on their phones?

Yes. Furniture you place shows on your published floor plan, so attendees see the tables on your Homebase, on the floor plan embedded on your website and in your show's app.

Does Map D integrate seating with speed networking and matchmaking?

Yes, through MatchMaking. Round tables seat several attendees around a company's table for one time slot, beside one-on-one meetings on the same Appointments screen, and you can mark a host at each table. MatchMaking is switched on per show.

Can organizers change the seating plan close to the event?

Yes. Edit the plan in the map editor and publish again to update what attendees see. On a matchmaking round table you can seat or remove people, change the number of chairs, or delete the table, which cancels its seats with the normal cancellation emails.

What types of events benefit most from Map D seating chart software?

Trade shows with hosted buyer meetings or round tables, conferences, networking events, and the dinners, receptions and award nights where you need to see how the tables fit the room.

Can I share the seating layout with my venue or caterer?

Yes. Export the map as an image to share the layout, and once it is published, visitors can print the whole plan from the online floor plan.

Book a demo

Ready to launch your event with Map D?

Join a growing community of associations, event planners, and organizers who use Map D to run better events.

Organizers who have run shows on Map D
900+
Events powered since 2011
9,000+
Booths drawn to date
1.8M+