Skip to main content
Book a Demo
Food & Beverage

Food & Beverage Trade Show Software

Collect sampling permits at booking, take refrigeration and utility orders online, and match producers with the buyers who came to find them.

Book a demoBuild your floor plan free
  • Sampling permits
  • Cold storage
  • Buyer matchmaking
  • Category search
900+
Organizers who have run shows on Map D
9,000+
Events powered since 2011
1.8M+
Booths drawn to date

Trusted by associations, expos and show organizers since 2011

In short

What is food and beverage trade show software?

Food and beverage trade show software collects sampling permits and refrigeration, power, and water orders at booking rather than at move-in. Map D captures permits during checkout, takes utility orders online, runs buyer matchmaking, and lets attendees search a crowded floor by product category.

Best for
Food and beverage expos with sampling permits and utility requirements
What to evaluate
  • Sampling permits at booking
  • Refrigeration and utility orders
  • Category search and buyer matchmaking
How it works

From floor plan to sold show floor in four steps

  1. 1Build the floor planUpload the layout you already have or describe it to the AI Floor Plan Assistant, then place, number and size booths with snap-to-grid.
  2. 2Set booth types and pricesCreate booth types with their prices and mark booths open, reserved or sold. AI-assisted dynamic pricing can move prices inside the limits you set.
  3. 3Publish and sellPublish the interactive map to your event site. Exhibitors pick a space, check out and get their invoice without a back-and-forth email.
  4. 4Run the showExhibitors manage profiles, staff and assets in their portal, attendees find booths on the live map, and sales reports update as you sell.

Built for halls where everyone is sampling

01

Sampling Permits Collected at Booking

Require health permits, insurance, and sampling declarations when an exhibitor books, and track approvals in one queue instead of a shared inbox.

02

Refrigeration, Power & Water Orders

Exhibitors order cold storage, amperage, water, and drainage from their portal, and every order joins the same invoice as their booth.

03

Buyer Matchmaking That Fills the Calendar

Match producers with retail, foodservice, and distribution buyers by category and volume, and let them book meetings before the doors open.

04

Category Search Across a Crowded Floor

Attendees filter by product category, dietary claim, or region, then navigate to the booth from their phone.

05

Revenue & Buyer Registration Reporting

Track booth and sponsorship revenue alongside buyer registrations and meetings booked, so you can show exhibitors who actually turned up.

Revenue on one floor plan

Every revenue stream on the floor plan

Booths, sponsorships and add-ons are sold from the same live floor plan your attendees use, so every sale is reflected everywhere at once.

  • Booth sales

    Exhibitors choose a booth on the live map, check out online and receive an invoice. Booths show open, reserved or sold the moment they change.

  • Sponsorships

    Sponsor profiles and sponsor lists on every plan, with sponsorship prices that dynamic pricing can lift as demand grows.

  • Add-ons and upgrades

    Exhibitors add electricity, Wi-Fi and other add-ons to their order, so upgrades are sold with the booth instead of chased afterwards.

  • Dynamic pricing

    Prices move with demand inside the limits you set. Map D is paid only from the extra revenue it creates; what you would have sold at flat prices stays yours.

Customer stories

What our customers say

See how event teams use MapD to run smoother events.

MapD is the best option for our expos. Our clients love the registration process! Data organization and exports are simple and easy. Fast reliable customer support feels like family. The wide variety of tools available for us allow us to grow and still feel well accommodated.

Experience ExpositionsKyle MichaudPresident @ Experience Expositions

MapD is indeed a welcome and needed change for the way we sell booths and handle our awesome exhibitors. With being in our 20th year, we needed a system that would take the guesswork out of exhibitor payments, accounting, floor plan assignments and more! MapD has helped us sell more booths in a shorter time frame and we will most definitely continue to use them!

Taliah WaajidTa'ron JoynerExhibitor Acquisitions Manager @ Taliah Waajid

MapD is one of the most user friendly systems I have found for floor plan software. The customer service received after signing up goes unmatched by any other systems I have used. MapD has truly made my job easier as an Exhibit Manager and helps to promote and sell booth space with the interactive floor plan I can deliver to my vendors.

KinsleyCasey HinerMeeting Architect @ Kinsley

The support of our vendors and partners allows us to put these events together, so again, thank you. I hope you have enjoyed this year's Virtual A-Day! The platform is amazing and so easy to use. :)

DFWAEAlyssa MeekEvents manager @ DFWAE

I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.

Maine Insurance Agents AssociationLisa VereggeDirector, International Trade and Development @ Maine Insurance Agents Association

Map D is an amazing platform and easy to use! We worked with Map D for our virtual annual conference last year and it worked like a charm. When we held our annual conference in-person for the first time in two years, our first choice for our conference app was Map D!

Texas Society of CPAsRori ShawExecutive Director @ Texas Society of CPAs

I just came back from show site. This week I had my largest show ever. I had 247 exhibitors and I had 247 happy exhibitors. And a lot of that is a result of they were able to get their badges, update their profile, reach out to me anytime they want to.

Georgia Municipal AssociationYalonde TannerShow Manager @ Georgia Municipal Association

Exporting exhibitors is really helpful for me. Fern needs a list of all our exhibitors with their booth number and what size it's going to be. Just exporting that list and getting it to whoever I'm working with at Fern is so incredibly helpful.

Multi Family NorthwestLaura WebbEvent Coordinator @ Multi Family Northwest

I'm probably your only customer who uses it to sell campsites, but it works really well. I just give them a drawing and they put it all together for me. I don't have to do it - it saves me many hours.

High Lifter ProductsTracie EngiHigh Lifter Products
Pricing

One flat price per event, never per booth

Every plan is a flat rate per event — not per booth.

Compare plans
  • Free$0one event, no cardStart free. Build one event's floor plan.
  • Starter$1,500per eventPublish an interactive floor plan and run your event.
  • Growth$2,500per eventExhibitors buy their booth directly on your floor plan — pick a space, check out, invoice sent.
  • Scale$2,750per eventEverything in Growth, plus the exhibitor portal: personnel, products and assets, self-served, with lead capture in the Map D app.
Works with the tools you already use
  • Novi
  • Salesforce
  • HubSpot
  • QuickBooks
  • Stripe
  • Authorize.Net
  • PayPal
  • WordPress
  • Zapier
See all integrations
See it on your own floor plan

Stop reading about it. Build one.

Upload the floor plan you already have and place your booths on it yourself, in Map D’s editor. Free to build, no contract, and nothing to install.

Build your floor plan freeRequest a demo
900+
Organizers who have run shows on Map D
9,000+
Events powered since 2011
1.8M+
Booths drawn to date

“I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.”

· Director, International Trade and Development @ Maine Insurance Agents Association

Related event solutions

More industries on Map D

FAQ

Your questions answered

Common questions from food and beverage show organizers about permits, utilities, buyer meetings, and product filtering.

Have more questions? Request Demo →

Can we collect health permits and sampling paperwork at booking?

Yes. Required documents can be requested when an exhibitor books, and your team reviews and approves them in one queue.

Can exhibitors order refrigeration and utilities online?

Yes. Cold storage, power, water, and drainage are add-on services ordered from the exhibitor portal and billed on the same invoice.

Do you support buyer matchmaking and scheduled meetings?

Yes. Producers and buyers are matched by category and can book meetings in advance, with the schedule available in the event app.

Can attendees filter exhibitors by dietary or product claims?

Yes. Categories and attributes are yours to define, and attendees can filter both the directory and the map by them.

Book a demo

Ready to launch your event with Map D?

Join a growing community of associations, event planners, and organizers who use Map D to run better events.

Organizers who have run shows on Map D
900+
Events powered since 2011
9,000+
Booths drawn to date
1.8M+