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Energy & Utilities

Energy & Utilities Conference Software

Run your conference and exhibit hall from one system, collect safety documents against deadlines you set, and give utility buyers a directory they can procure from.

Book a demoBuild your floor plan free
  • Reusable setups
  • Safety documents
  • Procurement lists
  • Combined plan
900+
Organizers who have run shows on Map D
9,000+
Events powered since 2011
1.8M+
Booths drawn to date

Trusted by associations, expos and show organizers since 2011

In short

What is energy conference software?

Energy and utilities conference software tracks safety and compliance documents to approval and rebuilds each year's event from the last. Map D carries setups forward between events, tracks compliance documents, produces procurement-ready exhibitor directories, and runs technical sessions alongside the exhibit hall.

Best for
Energy and utility events with compliance documentation and recurring setups
What to evaluate
  • Compliance document tracking
  • Reusable event setups
  • Procurement-ready directories
How it works

From floor plan to sold show floor in four steps

  1. 1Build the floor planUpload the layout you already have or describe it to the AI Floor Plan Assistant, then place, number and size booths with snap-to-grid.
  2. 2Set booth types and pricesCreate booth types with their prices and mark booths open, reserved or sold. AI-assisted dynamic pricing can move prices inside the limits you set.
  3. 3Publish and sellPublish the interactive map to your event site. Exhibitors pick a space, check out and get their invoice without a back-and-forth email.
  4. 4Run the showExhibitors manage profiles, staff and assets in their portal, attendees find booths on the live map, and sales reports update as you sell.

Built for technical conferences with a trade floor

01

Spin Up the Next Event From the Last One

Clone a show's map, booths, exhibitors, schedule, and registration settings into the next event, so a recurring or sister conference starts from a working setup instead of a blank page.

02

Safety & Compliance Documents, Tracked to Approval

Require insurance certificates, safety plans, and method statements as checklist items with due dates, and approve or return each submission from a single review queue.

03

Procurement-Ready Exhibitor Directories

Publish exhibitors by capability and service area so utility and operator procurement teams can shortlist before they walk the floor.

04

Technical Sessions Alongside the Exhibit Hall

Paper sessions, panels, and training run in the same system as the hall, organised into tracks with times, rooms, and speakers that attendees can browse and save.

05

Revenue & Engagement Reporting

Track space and sponsorship revenue alongside registrations in one place, and export the summaries your board and co-hosting organizations need.

Revenue on one floor plan

Every revenue stream on the floor plan

Booths, sponsorships and add-ons are sold from the same live floor plan your attendees use, so every sale is reflected everywhere at once.

  • Booth sales

    Exhibitors choose a booth on the live map, check out online and receive an invoice. Booths show open, reserved or sold the moment they change.

  • Sponsorships

    Sponsor profiles and sponsor lists on every plan, with sponsorship prices that dynamic pricing can lift as demand grows.

  • Add-ons and upgrades

    Exhibitors add electricity, Wi-Fi and other add-ons to their order, so upgrades are sold with the booth instead of chased afterwards.

  • Dynamic pricing

    Prices move with demand inside the limits you set. Map D is paid only from the extra revenue it creates; what you would have sold at flat prices stays yours.

Customer stories

What our customers say

See how event teams use MapD to run smoother events.

MapD is the best option for our expos. Our clients love the registration process! Data organization and exports are simple and easy. Fast reliable customer support feels like family. The wide variety of tools available for us allow us to grow and still feel well accommodated.

Experience ExpositionsKyle MichaudPresident @ Experience Expositions

MapD is indeed a welcome and needed change for the way we sell booths and handle our awesome exhibitors. With being in our 20th year, we needed a system that would take the guesswork out of exhibitor payments, accounting, floor plan assignments and more! MapD has helped us sell more booths in a shorter time frame and we will most definitely continue to use them!

Taliah WaajidTa'ron JoynerExhibitor Acquisitions Manager @ Taliah Waajid

MapD is one of the most user friendly systems I have found for floor plan software. The customer service received after signing up goes unmatched by any other systems I have used. MapD has truly made my job easier as an Exhibit Manager and helps to promote and sell booth space with the interactive floor plan I can deliver to my vendors.

KinsleyCasey HinerMeeting Architect @ Kinsley

The support of our vendors and partners allows us to put these events together, so again, thank you. I hope you have enjoyed this year's Virtual A-Day! The platform is amazing and so easy to use. :)

DFWAEAlyssa MeekEvents manager @ DFWAE

I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.

Maine Insurance Agents AssociationLisa VereggeDirector, International Trade and Development @ Maine Insurance Agents Association

Map D is an amazing platform and easy to use! We worked with Map D for our virtual annual conference last year and it worked like a charm. When we held our annual conference in-person for the first time in two years, our first choice for our conference app was Map D!

Texas Society of CPAsRori ShawExecutive Director @ Texas Society of CPAs

I just came back from show site. This week I had my largest show ever. I had 247 exhibitors and I had 247 happy exhibitors. And a lot of that is a result of they were able to get their badges, update their profile, reach out to me anytime they want to.

Georgia Municipal AssociationYalonde TannerShow Manager @ Georgia Municipal Association

Exporting exhibitors is really helpful for me. Fern needs a list of all our exhibitors with their booth number and what size it's going to be. Just exporting that list and getting it to whoever I'm working with at Fern is so incredibly helpful.

Multi Family NorthwestLaura WebbEvent Coordinator @ Multi Family Northwest

I'm probably your only customer who uses it to sell campsites, but it works really well. I just give them a drawing and they put it all together for me. I don't have to do it - it saves me many hours.

High Lifter ProductsTracie EngiHigh Lifter Products
Pricing

One flat price per event, never per booth

Every plan is a flat rate per event — not per booth.

Compare plans
  • Free$0one event, no cardStart free. Build one event's floor plan.
  • Starter$1,500per eventPublish an interactive floor plan and run your event.
  • Growth$2,500per eventExhibitors buy their booth directly on your floor plan — pick a space, check out, invoice sent.
  • Scale$2,750per eventEverything in Growth, plus the exhibitor portal: personnel, products and assets, self-served, with lead capture in the Map D app.
Works with the tools you already use
  • Novi
  • Salesforce
  • HubSpot
  • QuickBooks
  • Stripe
  • Authorize.Net
  • PayPal
  • WordPress
  • Zapier
See all integrations
See it on your own floor plan

Stop reading about it. Build one.

Upload the floor plan you already have and place your booths on it yourself, in Map D’s editor. Free to build, no contract, and nothing to install.

Build your floor plan freeRequest a demo
900+
Organizers who have run shows on Map D
9,000+
Events powered since 2011
1.8M+
Booths drawn to date

“I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.”

· Director, International Trade and Development @ Maine Insurance Agents Association

Related event solutions

More industries on Map D

FAQ

Your questions answered

Common questions from energy conference organizers about compliance documents, reusing setups, directories, and sessions.

Have more questions? Request Demo →

Can we require insurance and safety documents before an exhibitor moves in?

Yes. Require certificates and safety documents through the onboarding checklist or the booking form, set a due date on each, and approve or send back every submission from one review queue.

Can we reuse a setup across several events?

Yes. Clone an existing show — its map, booths, exhibitors, schedule, and registration settings — into a new event and adjust what differs. Each show keeps its own registration and reporting.

Can attendees filter exhibitors by capability or service area?

Yes. Categories are yours to define, and both the directory and the map can be filtered by them.

Do you support technical session scheduling?

Yes. Paper sessions, panels, and training run in the same system as the exhibit hall, organised into tracks with their own times, rooms, and speakers.

Book a demo

Ready to launch your event with Map D?

Join a growing community of associations, event planners, and organizers who use Map D to run better events.

Organizers who have run shows on Map D
900+
Events powered since 2011
9,000+
Booths drawn to date
1.8M+