The sections an exhibitor manual needs, in the order exhibitors look for them.
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An exhibitor manual tells exhibitors everything they need to prepare for the show: key dates and deadlines, the floor plan and booth rules, move-in and move-out, services and how to order them, shipping, badges, and contacts. Put the deadlines first, and send it early enough for exhibitors to act on it.
A single table of what is due and when: orders, badge lists, certificates, and payments. Put it first.
Show hours, venue address, parking, and how exhibitors reach the hall.
The floor plan, booth sizes and what is included, height and display limits, and any restrictions on sound, demos, and giveaways.
Schedule by day and time, loading rules, and the penalties for leaving early.
What can be ordered (power, internet, furniture, cleaning, and so on), prices, the deadline for discount rates, and how to order.
Where to send freight, the receiving window, and how to arrange storage and return shipping.
How staff get badges, how many are included, and how exhibitors capture leads.
Who to call before the show and onsite, with hours and a single help desk location.
Customer stories
See how event teams use MapD to run smoother events.
MapD is the best option for our expos. Our clients love the registration process! Data organization and exports are simple and easy. Fast reliable customer support feels like family. The wide variety of tools available for us allow us to grow and still feel well accommodated.
Kyle MichaudPresident @ Experience ExpositionsMapD is indeed a welcome and needed change for the way we sell booths and handle our awesome exhibitors. With being in our 20th year, we needed a system that would take the guesswork out of exhibitor payments, accounting, floor plan assignments and more! MapD has helped us sell more booths in a shorter time frame and we will most definitely continue to use them!
Ta'ron JoynerExhibitor Acquisitions Manager @ Taliah WaajidMapD is one of the most user friendly systems I have found for floor plan software. The customer service received after signing up goes unmatched by any other systems I have used. MapD has truly made my job easier as an Exhibit Manager and helps to promote and sell booth space with the interactive floor plan I can deliver to my vendors.
Casey HinerMeeting Architect @ KinsleyThe support of our vendors and partners allows us to put these events together, so again, thank you. I hope you have enjoyed this year's Virtual A-Day! The platform is amazing and so easy to use. :)
Alyssa MeekEvents manager @ DFWAEI am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.
Lisa VereggeDirector, International Trade and Development @ Maine Insurance Agents AssociationMap D is an amazing platform and easy to use! We worked with Map D for our virtual annual conference last year and it worked like a charm. When we held our annual conference in-person for the first time in two years, our first choice for our conference app was Map D!
Rori ShawExecutive Director @ Texas Society of CPAsI just came back from show site. This week I had my largest show ever. I had 247 exhibitors and I had 247 happy exhibitors. And a lot of that is a result of they were able to get their badges, update their profile, reach out to me anytime they want to.
Yalonde TannerShow Manager @ Georgia Municipal AssociationExporting exhibitors is really helpful for me. Fern needs a list of all our exhibitors with their booth number and what size it's going to be. Just exporting that list and getting it to whoever I'm working with at Fern is so incredibly helpful.
Laura WebbEvent Coordinator @ Multi Family NorthwestI'm probably your only customer who uses it to sell campsites, but it works really well. I just give them a drawing and they put it all together for me. I don't have to do it - it saves me many hours.
Tracie EngiHigh Lifter ProductsEvery plan is a flat rate per event — not per booth.
Upload the floor plan you already have and place your booths on it yourself, in Map D’s editor. Free to build, no contract, and nothing to install.
“I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.”
Common questions about exhibitor manual template.
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Early enough for exhibitors to meet the first deadline, and again as a reminder before discounted ordering closes.
An online portal is easier to keep current and to link from reminders, and lets exhibitors place orders in one place.
Deadlines. Most exhibitor issues come from missed dates, so they should be the first thing exhibitors see.
Yes. Exhibitors manage assets, communications, and orders in one portal.
