Give Exhibitors a Hotel Booking Link

Name: See exhibitor hotel booking in Map D
Uploaded: 2026-11-03
Duration: 53 s
Description: See how exhibitors book rooms in your hotel block from the same place they buy their booth.

Want to give exhibitors a hotel booking link? Turn on Hotel Booking for your show and every exhibitor sees a link to book rooms near the venue as soon as their booth order is confirmed.

Book a demo Build your floor plan free

Watch the video

Map DLive

Show configurationSpring Expo 2026

Hotel Booking

Show exhibitors a link to book rooms

AutoManual

Link preview

eventdex.hotelplanner.com/Search/?City=1234+Apple+Street+Raleigh+NC+28405

900+
Organizers who have run shows on Map D: 9,000+
Events powered since 2011: 1.8M+
Booths drawn to date

Trusted by associations, expos and show organizers since 2011

In short

How do you give exhibitors a hotel booking link?

Map D can give every exhibitor a hotel booking link at booth checkout. Turn on Hotel Booking for a show and Map D builds a HotelPlanner search from the venue address and show dates, or you can paste your own housing link. Exhibitors see it on their booth order confirmation.

Best for: Organizers who want exhibitors to book rooms near the venue without chasing them by email
What to evaluate: Auto-built from venue and dates
Or your own housing link
Shown on booth order confirmation

How it works

From floor plan to sold show floor in four steps

1Build the floor planUpload the layout you already have or describe it to the AI Floor Plan Assistant, then place, number and size booths with snap-to-grid.
2Set booth types and pricesCreate booth types with their prices and mark booths open, reserved or sold. AI-assisted dynamic pricing can move prices inside the limits you set.
3Publish and sellPublish the interactive map to your event site. Exhibitors pick a space, check out and get their invoice without a back-and-forth email.
4Run the showExhibitors manage profiles, staff and assets in their portal, attendees find booths on the live map, and sales reports update as you sell.

Watch· 0:53

See exhibitor hotel booking in Map D

See how exhibitors book rooms in your hotel block from the same place they buy their booth.

How the exhibitor hotel link works

One Toggle Per Show

Hotel Booking is off by default. Switch it on in the show setup wizard or on the show's Configuration page, and a live preview shows the link exhibitors will get.

Built for youAuto mode

Venue

1234 Apple Street, Raleigh, NC 28405

Show start

03/18/2026

Show end

03/20/2026

→Hotel search near the venueSame dates as your show

Auto or Your Own Link

In auto mode Map D builds a HotelPlanner search from the venue address and the show's start and end dates. In manual mode you paste your own housing link instead.

Order confirmedBooth A12

✓

Thanks, Ridgeline Supply Co.

Your booth is reserved for Spring Expo 2026

Ready to book your hotel?Find hotels

Shown at Booth Checkout

The link appears on the booth order confirmation page with a prompt to find hotels near the event, right when exhibitors are planning their trip.

Show configurationSpring Expo 2026

Hotel Booking

Show exhibitors a link to book rooms

AutoManual

Link preview

eventdex.hotelplanner.com/Search/?City=1234+Apple+Street+Raleigh+NC+28405

Nothing to Sync

The auto link is a generated search URL. Nothing is stored with or synced to HotelPlanner, so there is no account or contract to set up.

Built for youAuto mode

Venue

1234 Apple Street, Raleigh, NC 28405

Show start

03/18/2026

Show end

03/20/2026

→Hotel search near the venueSame dates as your show

No Broken Links

If the venue address or show dates are missing, or a manual link is blank, no link is shown rather than a broken one.

Order confirmedBooth A12

✓

Thanks, Ridgeline Supply Co.

Your booth is reserved for Spring Expo 2026

Ready to book your hotel?Find hotels

Pricing

One flat price per event, never per booth

Every plan is a flat rate per event — not per booth.

Compare plans

Free$0one event, no cardStart free. Build one event's floor plan.
Starter$1,500per eventPublish an interactive floor plan and run your event.
Growth$2,500per eventExhibitors buy their booth directly on your floor plan — pick a space, check out, invoice sent.
Scale$2,750per eventEverything in Growth, plus the exhibitor portal: personnel, products and assets, self-served, with lead capture in the Map D app.

Works with the tools you already use

Novi
Salesforce
HubSpot
QuickBooks
Stripe
Authorize.Net
PayPal
WordPress
Zapier

See all integrations

See it on your own floor plan

Stop reading about it. Build one.

Upload the floor plan you already have and place your booths on it yourself, in Map D’s editor. Free to build, no contract, and nothing to install.

Build your floor plan free Request a demo

900+
Organizers who have run shows on Map D: 9,000+
Events powered since 2011: 1.8M+
Booths drawn to date

“I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.”

· Director, International Trade and Development @ Maine Insurance Agents Association

FAQ

Your questions answered

Common questions about exhibitor hotel booking links.

Have more questions? Request Demo →

Is hotel booking on by default?

No. Hotel Booking is off for every show until you turn it on in the show wizard or the show's Configuration page.

Where do exhibitors see the link?

On the booth order confirmation page, with the message "Ready to book your hotel? Click here to find hotels near the event."

What does auto mode use to build the link?

The venue street address, city, state and postal code, plus the show's start and end dates. If the show has no start date, the end date is used.

Can we use our own housing provider?

Yes. Choose manual mode and paste your housing link. Exhibitors will see that link instead of the generated HotelPlanner search.

Does this work for attendees who buy tickets?

Attendee registration has its own hotel booking setting. You add a link and a message in the show's ticket display settings, and ticket buyers see a Book your hotel button on the registration success page.